Record expenses while the details are fresh
Enter the date, category, payee, amount and payment method, then add a short note that explains the business purpose. A consistent routine makes it easier to understand why a cost was recorded later.
Keep expenses distinct from customer payments
A customer payment belongs with the job or invoice it settles; an operating expense describes money spent by the business. Keeping the two entries distinct helps your own review, even though a software summary is not audited accounts.
Review and export records for follow-up
Set aside time each week to check unusual amounts, missing notes and category choices. Biashara can summarize and export records for further review; ask a qualified accountant about tax treatment and formal reporting.